Opportunity Information: Apply for DOS SAU PD 2301
The 2023 U.S. Exchange Program Alumni Conference in Jeddah is a U.S. Department of State funding opportunity (U.S. Mission to Saudi Arabia, Public Affairs Office at the U.S. Consulate General in Jeddah) that supports one organizer to plan and deliver the Mission's annual alumni conference in Jeddah, Saudi Arabia. The event is designed to convene up to 200 Saudi alumni of U.S. government-sponsored exchange programs for networking, shared learning, and renewed engagement with the U.S. Mission, with an overall conference theme centered on fostering innovation. The organizer is expected to create a program that helps alumni reflect on their exchange experiences, learn from one another through practical sessions, and translate that momentum into community-level impact after the conference.
The award is structured as a cooperative agreement, meaning the selected recipient will run the project while also coordinating closely with Consulate staff, who will participate in selected planning steps, workshops, and key decisions. In practical terms, the recipient is responsible for the full range of logistics and coordination required to deliver a high-quality convening, while also proactively keeping the Consulate team looped in and prompting them for decisions or actions when needed. The program scope includes an inaugural reception, two full days of workshops, and a closing event or dinner connected to the central theme. While innovation is the anchor topic, the specific subtopics are intentionally flexible and should be developed in consultation with both the alumni community and Consulate staff, allowing the agenda to reflect current priorities, alumni interests, and local context.
The conference budget can be used to cover core event expenses such as venue rental, meals and catering, audiovisual equipment, and printed or other participant materials. In addition, the funding is intended to support participation-related travel costs for specific groups: the most recent Saudi Youth Leadership Exchange Program (SYLEP) participants and a selection of exchange alumni from across the Kingdom who have made notable contributions aligned with U.S. Mission objectives. The organizer must also be prepared to manage the attendance and logistics for U.S. and Saudi speakers and VIPs in coordination with the Consulate, and may be asked to identify and recruit recognizable, high-profile keynote speakers who can drive attendance and add visibility to the program.
Eligibility is open but targeted. Applicants may include Saudi exchange program alumni, qualified individuals, and a range of organizations such as nonprofit and non-governmental organizations (including those with or without U.S. 501(c)(3) status), think tanks, and academic institutions (public, private, and state-controlled institutions of higher education). Applicants must be able to develop and implement the conference in Jeddah within the required timeframe and must be eligible to receive U.S. government awards. The Consulate specifically encourages applications from individuals and organizations that have not previously received U.S. government international program funding, signaling an interest in bringing in new implementers. Competitiveness also depends on demonstrated expertise in at least one of the following areas: innovation programming, organizing entrepreneurship training, and event planning, reflecting the conference's emphasis on practical, skills-oriented content and professional execution.
Key administrative details include the funding opportunity title "2023 U.S. Exchange Program Alumni Conference in Jeddah," opportunity number DOS SAU PD 2301, and an activity focus spanning business and commerce, education, and humanities/cultural affairs (CFDA 19.040). The opportunity was posted on October 27, 2022, with an original application closing date of December 19, 2022. The award ceiling is $65,000, and the agency anticipated making one award, meaning a single recipient would be selected to deliver the full conference program, subject to funding availability.Apply for DOS SAU PD 2301
- The Department of State, U.S. Mission to Saudi Arabia in the business and commerce, education, humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "2023 U.S. Exchange Program Alumni Conference in Jeddah" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.040.
- This funding opportunity was created on Oct 27, 2022.
- Applicants must submit their applications by Dec 19, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $65,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Individuals.
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Frequently Asked Questions (FAQs): 2023 U.S. Exchange Program Alumni Conference in Jeddah
1) What is the "2023 U.S. Exchange Program Alumni Conference in Jeddah" grant opportunity?
It is a U.S. Department of State funding opportunity managed by the U.S. Mission to Saudi Arabia (Public Affairs Office at the U.S. Consulate General in Jeddah). It supports one selected organizer to plan and deliver the Mission's annual alumni conference in Jeddah, Saudi Arabia.
2) Who is the funding agency and which office is administering the program?
The funding comes from the U.S. Department of State. The administering office is the U.S. Mission to Saudi Arabia, Public Affairs Office at the U.S. Consulate General in Jeddah.
3) What is the purpose of the conference?
The event is designed to convene up to 200 Saudi alumni of U.S. government-sponsored exchange programs for networking, shared learning, and renewed engagement with the U.S. Mission, centered on an overall theme of fostering innovation. The organizer is expected to help alumni reflect on their exchange experiences, learn from one another through practical sessions, and translate that energy into community-level impact after the conference.
4) Where will the conference take place?
The conference is to be implemented in Jeddah, Saudi Arabia.
5) How many awards will be made?
The agency anticipated making one award, meaning a single recipient would be selected to deliver the full conference program, subject to funding availability.
6) What is the maximum funding amount (award ceiling)?
The award ceiling is $65,000.
7) What is the award type?
The award is structured as a cooperative agreement. This means the selected recipient runs the project but coordinates closely with Consulate staff, who participate in selected planning steps, workshops, and key decisions.
8) What does "cooperative agreement" mean in practice for the organizer?
In practical terms, the recipient is responsible for the full range of logistics and coordination to deliver a high-quality conference, while proactively keeping the Consulate team informed and prompting them for decisions or actions when needed. Consulate staff will be involved in selected planning steps, workshops, and key decisions.
9) What is the overall theme of the conference?
The conference theme is centered on fostering innovation.
10) Are the conference subtopics fixed, or can applicants propose their own?
While innovation is the anchor topic, the specific subtopics are intentionally flexible. They should be developed in consultation with both the alumni community and Consulate staff so the agenda reflects current priorities, alumni interests, and local context.
11) What are the main components of the conference program?
The scope includes an inaugural reception, two full days of workshops, and a closing event or dinner connected to the central theme.
12) What kind of sessions is the organizer expected to design?
The organizer is expected to create a program that helps alumni reflect on their exchange experiences, learn from one another through practical sessions, and build momentum that can be translated into community-level impact after the conference.
13) Who are the intended participants?
The conference is intended for Saudi alumni of U.S. government-sponsored exchange programs, with up to 200 participants.
14) Can the budget be used for venue and event logistics?
Yes. The conference budget can be used for core event expenses such as venue rental, meals and catering, audiovisual equipment, and printed or other participant materials.
15) Does the grant support participant travel costs?
Yes. Funding is intended to support participation-related travel costs for the most recent Saudi Youth Leadership Exchange Program (SYLEP) participants and for a selection of exchange alumni from across the Kingdom who have made notable contributions aligned with U.S. Mission objectives.
16) Which participant groups are specifically mentioned as eligible for travel support?
The opportunity specifically mentions (1) the most recent SYLEP participants and (2) a selection of exchange alumni from across Saudi Arabia who have made notable contributions aligned with U.S. Mission objectives.
17) Are speakers and VIP logistics part of the organizer's responsibilities?
Yes. The organizer must be prepared to manage attendance and logistics for U.S. and Saudi speakers and VIPs in coordination with the Consulate.
18) Will the organizer be expected to recruit keynote speakers?
Possibly. The organizer may be asked to identify and recruit recognizable, high-profile keynote speakers who can drive attendance and add visibility to the program.
19) Who is eligible to apply?
Eligibility is open but targeted. Applicants may include Saudi exchange program alumni, qualified individuals, and organizations such as nonprofit and non-governmental organizations (including those with or without U.S. 501(c)(3) status), think tanks, and academic institutions (including public, private, and state-controlled institutions of higher education).
20) Do applicants need to be able to implement the conference locally?
Yes. Applicants must be able to develop and implement the conference in Jeddah within the required timeframe.
21) Are first-time recipients of U.S. government international program funding encouraged to apply?
Yes. The Consulate specifically encourages applications from individuals and organizations that have not previously received U.S. government international program funding, indicating interest in bringing in new implementers.
22) What capabilities or experience make an applicant more competitive?
Competitiveness depends on demonstrated expertise in at least one of the following areas: innovation programming, organizing entrepreneurship training, and event planning. These align with the conference's emphasis on practical, skills-oriented content and strong execution.
23) What is the opportunity number for this funding opportunity?
The opportunity number is DOS SAU PD 2301.
24) What is the official title of the funding opportunity?
The funding opportunity title is "2023 U.S. Exchange Program Alumni Conference in Jeddah."
25) What program areas or sectors does this activity cover?
The activity focus spans business and commerce, education, and humanities/cultural affairs.
26) What is the CFDA number associated with this opportunity?
The CFDA is 19.040.
27) When was the opportunity posted and what was the original application deadline?
The opportunity was posted on October 27, 2022, with an original application closing date of December 19, 2022.
28) What is the core expectation for how the organizer works with the Consulate during planning?
The organizer is expected to coordinate closely with Consulate staff, keep them looped in proactively, and prompt them for decisions or actions when needed, while the organizer manages overall delivery and logistics.
29) Is the conference agenda expected to be developed with alumni input?
Yes. Subtopics should be developed in consultation with the alumni community (as well as Consulate staff), so the program reflects alumni interests and current priorities.
30) What is the intended outcome for alumni after the conference ends?
The program is intended to help alumni translate the conference momentum into community-level impact after the event.
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